GENERAL

Q: Aren’t some employers using STP already?

A:  Yes, there is a closed pilot group who are using an early version of the pay event reporting service. This will help finalise the specifications for general availability in 2018 – in particular the handling of corrections and updates.


Q: What do we need to do to be ready for this? And is there a chance to opt out?

A:   Read the following information, provided by the ATO around Single Touch Payroll.

You could try to apply for a deferral, but as EmpowerHR will be ready this may not be granted.  It is between you and the ATO. 


 Q: Is there a penalty if you fail to report on time?  What happens if an error is made in lodged STP reports?

A:  When you start reporting through STP, the first 12 months will be a transition period. During this time, you will be exempt from an administrative penalty for failing to report on time.

NOTE:  This exemption does not apply if you have previously failed to meet your STP obligations and have received notice advising that a further failure to comply may result in penalties.

There is an ongoing grace period for correcting errors in lodged STP reports without incurring penalties.

For further information see the ATO website.


Q: What will Fusion5 be providing?

A:  Fusion5 will provide a release of EmpowerHR that will send the required information to the ATO.


Q: How will this change our use of EmpowerHR?

A:  The change is likely to be how amendments and corrections are made to previously submitted information. The ATO are still finalising how this will work. 

Further information will be provided on this.


PROCESS

Q: How will the employee onboarding process change?

A:  The ATO are still finalising the design here and it is likely the current processes will be streamlined.

Further information will be provided on this.


Q: Will end of financial year ATO deadlines remain the same?  i.e. an amount of days you have to finalise end of financial year data, before submitting to the AT.

A: An employer is required to make a declaration to the ATO that they have provided all the information for each employee for a financial year. This is done by providing the finalisation indicator as a part of an employee’s STP report.

This declaration allows the ATO to make the employee information available for income tax return prefill for employees. It will also update the employee’s MyGov payroll page, to show the employee income statement for STP reported information is final for the financial year.

Providing the declaration for STP reported information removes the employer obligation to provide their employees with payment summaries in relation to the STP reported information. An employer may make the declaration at any time during the financial year, after the end of the financial year up to 14 July, or on the deferred due date.


Q: Will end of financial year ATO deadlines remain the same? i.e. an amount of days you have to finalise end of financial year data, before submitting tot he ATO? 

A: An employer is required to make a declaration to the ATO that they have provided all the information for each employee for a financial year. This is done by providing the finalisation indicator as a part of an employee’s STP report. This declaration allows the ATO to make the employee information available for income tax return prefill for employees. It will also update the employee’s MyGov payroll page, to show the employee income statement for STP reported information is final for the financial year. Providing the declaration for STP reported information removes the employer obligation to provide their employees with payment summaries in relation to the STP reported information. An employer may make the declaration at any time during the financial year, after the end of the financial year up to 14 July, or on the deferred due date.


Souce: SINGLE TOUCH PAYROLL ‘PAYROLL REPORTING’ BUSINESS IMPLEMENTATION GUIDE (SINGLE TOUCH PAYROLL BIG)


Q: Will workplace giving amounts be in the scope for STP? ll the file report workplace giving amounts, as these amounts were previously reported on the Payment Summary?

A: Yes, workplace giving is one of the deduction types and is in scope for STP.

The amounts will be listed separately on the Employment Incomes Statement (published through MyGov).


Q: How will negative values be treated in the file?

A: Where the overpayment is reported through a payroll event, then the amounts of the overpayment should be reflected in the employee level.

NOTE: These period amounts can be negative.

Where the overpayment is reported through a payroll event, then the employees YTD amounts will be reduced to reflect the overpayment.

NOTE:  YTD amounts cannot be negativ.


Q: When can testing be done and what is required prior to going live with the reporting to the ATO?

A:  iles will be tested when they are uploaded into either of the portal options (SuperChoice or Ozedi) that your company uses before the data is sent to the ATO.


Q: As this is from the 1st pay in July for us that would be 4 July? Or is it from the 1st full pay in July?

A:  From 1 July, any payments made to employees need to be reported through STP.

If your first pay is on 4 July, you need to report that payment through STP. Only employees that are paid in a pay event will be reported to the ATO.


Q: Will EmpowerHR automate the submission process?

A:  Yes, EmpowerHR will generate the information required and automatically send it to the ATO.

Note that prior to this, we will have already gone through a test / certification process with the ATO.


PORTAL

Q: Who will provide support for the Portal?

A: Fusion5 will provide the first level support for the portal.


Q: Will our data be secure and adhere to all data privacy regulations?

A: Yes, we take security very seriously. There will be contracts in place to ensure security and privacy of your data.


Q: Can we use an alternative portal to SuperChoice or Ozedi?  Is there a plan in the future for the ATO to simplify reporting for STP?

A: Fusion5 is looking at alternatives that would support the same development approach. If these are viable, we will offer alternatives.

The ATO has no plan to simplify reporting at this stage. SBR is the preferred channel supported by the ATO for development of services.

NOTE: Both Ozedi and SuperChoice are SBR enabled.


Q: Can we upload files directly into the ATO business portal rather than using SuperChoice or Ozedi?

A:  No.  If you are deemed a ‘substantial employer’ on 1 April 2018, you will need a payroll solution that is STP-enabled and suited to your business needs. The ATO has also advised they have not developed a portal that receives STP files directly.

The ATO business portal is where you will be able to see what has been reported to the ATO.  You will not be able to load the file directly there.  


PAYMENT SUMMARIES

Q: Will we still be able to do payment summaries? 

A: Yes. For the 2017 / 2018 year at a minimum. 

Copies of payment summaries can still be generated for years before STP and still needs to be generated for this financial year (17/18). When you start using STP, all the payments reported through STP are published on MyGov.

Therefore, there is no need to generate payment summaries anymore once you have started reporting through STP. The functionality to generate payment summaries will not be removed though.
 


Q: How do individuals access their payment summaries? Will this be on myGov or will employers still be able to produce PDF copies? 

A: The ATO changed the name from payment summary to Employment income statement for payments reported through STP.  The employment income statement will be available on myGov. 

Your employees will need to be registered for myGov and have that linked to the ATO online services to access their payment summaries. 


Q: Will the file report Workplace Giving amounts, as these amounts were previously reported on the payment summary?

A: The amounts will be listed separately on the Employment Incomes Statement (published through MyGov).